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Privacy Policy

Last updated: March 2026

Regulatory Leaders (“Regulatory Leaders”, “we”, “our”, or “us”) operates this website and convenes invitation-only networking receptions for senior regulatory professionals across the cosmetics, medical devices, and in vitro diagnostics sectors.

Regulatory Leaders is an initiative owned and operated by Segment Agency Inc., which acts as the data controller for personal data collected through this website and related events.

This Privacy Policy explains how we collect, use, and protect personal information when you visit our website, request an invitation, register for events, or communicate with us.

We process personal data in accordance with applicable privacy laws including the EU General Data Protection Regulation (GDPR), UK GDPR, Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA), and applicable U.S. privacy standards.

Information We Collect

We may collect personal information that you voluntarily provide when you:

  • request an invitation to a Regulatory Leaders event

  • register for an event or reception

  • apply for sponsorship or partnership opportunities

  • contact us through the website

  • subscribe to communications

 

This information may include:

  • name

  • job title

  • company name

  • professional email address

  • country or location

  • LinkedIn profile (if provided)

  • event registration or participation details

  • any information voluntarily submitted through forms

 

We may also collect limited technical information automatically, such as:

  • IP address

  • browser and device information

  • pages visited and website interaction data

Legal Basis for Processing

Under GDPR we rely on the following legal bases:

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Legitimate Interest
To manage event invitations, registrations, and professional networking activities.

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Consent
Where required for communications or marketing updates.

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Contractual Necessity
To process event registrations, sponsorship participation, or other event-related services.

How We Use Personal Data

We use personal data to:

  • manage invitations and event registrations

  • communicate event logistics and updates

  • administer sponsorships or partnerships

  • maintain guest lists and event participation records

  • respond to inquiries

  • improve the website and event experience

  • share information about Regulatory Leaders events or initiatives

 

We do not sell personal data.

Sponsors and Industry Partners

Regulatory Leaders events may involve sponsors, industry partners, or supporting organizations.

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Participant information will not be shared with sponsors or partners without appropriate notice or consent.

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If participants voluntarily share contact information with sponsors or engage in sponsor-hosted activities, that information may be processed by the sponsor according to their own privacy policies.

Professional Networking Environment

Regulatory Leaders gatherings are designed to facilitate professional networking among participants. 

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Attendees may voluntarily exchange professional contact information with one another. Regulatory Leaders does not control how participants use contact information shared directly between attendees.

Photography and Media

Events may include photography or video recording for documentation and promotional purposes.

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Images or recordings may be used in event communications, websites, or social media. Participants who prefer not to appear in photographs may notify the event organizers.

Speakers and Public Representatives

Information about speakers, contributors, or institutional representatives may be published as part of event programs or promotional materials. This may include professional information such as name, title, organization, and biography.

Payment Processing

Event registrations, sponsorships, or related services may require payment.

Payments are processed by secure third-party providers. Regulatory Leaders does not store full payment card details.

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Charges related to event participation or sponsorship may appear on financial statements under Segment Agency Inc., the operator of Regulatory Leaders.

Event Venues

Events may be hosted at third-party venues such as hotels or private event spaces. Limited participant information may be shared with venues when necessary for event logistics, security, or access control.

International Data Transfers

Because Regulatory Leaders operates internationally, personal data may be transferred outside the European Economic Area. Where this occurs, appropriate safeguards such as Standard Contractual Clauses are used to protect personal data.

Data Retention

Personal data is retained only as long as necessary to manage invitations, registrations, event participation, and related communications, or to comply with legal obligations.

Your Rights

Depending on your location, you may have the right to:

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  • access personal data we hold about you

  • request correction of inaccurate information

  • request deletion of personal data

  • restrict or object to processing

  • withdraw consent

  • request data portability where applicable

 

Requests may be submitted to:

privacy@segmentagency.com

Confidentiality at Events

Regulatory Leaders gatherings operate under the Chatham House Rule, allowing participants to use the information received while preserving the anonymity of speakers and participants unless permission is granted.

Data Security

We implement reasonable technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.

Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites.

Updates to This Policy

We may update this Privacy Policy periodically. Updates will be published on this page with the revised date.

Contact

For questions regarding this Privacy Policy or personal data processing:

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Segment Agency Inc.
Operator of Regulatory Leaders
privacy@segmentagency.com

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